Proof Of Delivery System (POD) by Asamco

Article credit: Sage 

Introduction

A signed proof of delivery note is critical to accelerating payment processes. It goes by various names – but irrespective of what it is called, it must contain the signature of the customer acknowledging and accepting the condition and delivery of the goods. Some organizations will not pay an invoice unless their suppliers provide this proof of delivery.

Further features include auto-emailing of the POD to the customer upon receipt of the goods, including a date stamp, and allows the driver to add a picture or attach a digital signature, all via a phone, a tablet or any android device.

Our POD System not only allows you to do all of the above, but it also seamlessly integrates with multiple ERP Systems. It is hosted on the Asamco Platform which allows you the flexibility to view, access and maintain your records on any device, at any time and from anywhere in the world. 

Features:

• MY TRIPS – Create trips, and assign sales orders and trips to drivers.
• TRIP MANAGEMENT – View, manage and, confirm deliveries.
• DRIVERS – Create and maintain drivers.
• TRUCKS – Create and maintain your fleet.
• DOCUMENT MANAGEMENT – Integrated with Asamco’s DMS – Conveniently manage all your documents relating to delivery from within the App. 

MY TRIPS

ASSIGN / MAINTAIN A TRIP

When you create a trip, you can link and assign a vehicle and driver to a particular Sales Order with all its invoice lines. Sales Orders can either be delivered in full or partially.

The trip creation/maintenance feature provides the functionality to make any necessary changes to the trips you have created view the delivered orders (with date stamp), and print the POD containing the customer’s signature.

TRIP MANAGEMENT

VIEW, MANAGE & CONFIRM DELIVERIES

When a driver logs in they are able to immediately view all deliveries that have been assigned to them. Gain efficiencies, save on fuel, time, and mileage with an automatic link to Google Maps

Upon delivery, the driver will either upload a photo with the client’s signature or alternatively, have the client sign in the App. Upon delivery, the POD can be emailed directly to the client.

On delivery, a driver can attach additional pictures, add comments and indicate missing or broken items.

DRIVERS

MAINTAIN DRIVERS

Make drivers’ maintenance records easy to navigate by indicating drivers’ details such as name, identification number, certification and contact information.

This feature allows easy creation of trips by assigning a default truck to a driver.

Improve your customer satisfaction and steer your internal processes by driver/delivery ratings given by customers upon delivery.

TRUCKS

LIST AND MAINTAIN FLEETS

Make vehicle maintenance records easy to navigate by indicating important vehicle details such as make and model, colour, owner’s information, vehicle registration number and next service interval.

DOCUMENT MANAGEMENT

MAINTAIN DOCUMENTS LINKED TO DELIVERIES

Our Document Management System allows you simplified access of your documents from anywhere.

Conveniently manage all your documents relating to delivery from within the App. Set up record types and attach documents

If you are considering optimizing deliveries with a proof of delivery (POD) system, or have any questions, please email info@kiteview.co.za today and we will be happy to assist you.