E-Procurement Online (EPO) by Asamco

E-Procurement Online (EPO) by Asamco

Your solution for intelligent business

Being up-to-date is crucial.

In a very competitive business world, antiquated processes and a lack of a professional ERP solution can swiftly damage your business and give your opposition an advantage.
Whether you’re operating a small business or handling procurement for a larger institution, the correct procurement system can make a tremendous difference in
how well the procurement process operates in your business.

Facilitate a safe, easy and complete solution for procurement and employee expense claims.

EPO allows you to create, submit and begin procurement processes in a user-friendly web-environment. No office dependencies for either the creation or the approval of procurement documents.
Streamline your procurement processes using fully configurable workflows, SSO with Office 365 and seamless integration with Sage 200 Evolution and the Document Management System (DMS).

Key features

Streamline and accelerate your procurement processes.

  • Advanced procurement functionality available such as:
    – Supplier rotation
    – Suppliers linked to sectors
    – Supplier portal to have supplier capture quotations
    – Configurable weight factors to assess supplier quotations.
  • Multi-currency support (with automatic FX rates).
  • Branch accounting support.
  • Fully customizable report layouts.
  • Manage the entire Procure-2-Pay flow in one application.
  • Configure the application to work for your organization. The workflow module allows for unlimited options with configurable thresholds and workflow steps.
  • Seamlessly integrated with Sage 200 Evolution.
  • Full history and audit trail of every document created in EPO.

 

Key Benefits
Gain perfect control over your procurement processes

  • Customizable workflows – no limitations to thresholds or workflow steps.
  • Onshore and offshore notifications.
  • Send procurement documents directly to suppliers.
  • Auto-creation of suppliers for employees when submitting an expense claim.
  • Supplier requests – have new suppliers approved before creating them on the system.
  • Supplier rating – allow employees to rate suppliers after completing a transaction.
  • Scalable – as the organization grows, the application grows with you.
  • Hosted in Azure, SSO with MS 365.
  • Create and approve your purchase orders, requisitions, requests for quotations, employee expense claims from anywhere in the world.

 

EPO Modules

  • PURCHASE REQUISITIONS (RQs)
  • REQUESTS FOR QUOTATION (RFQs)
  • SUPPLIER GATEWAY
  • PURCHASE ORDERS (POs)
  • PAYMENT BATCHES (PB)
  • SUPPLIER REQUESTS
  • RETURN TO SUPPLIERS (RTS)
  • EXPENSE CLAIMS (EC)

If you are thinking about upgrading your company to the next procurement level, or have any questions, please email info@kiteview.co.za today and we will be happy to assist you.

 

About Us
Kiteview Technologies (Pty) Ltd was founded in May 2010 to provide the Sage Evolution Business Management solution to the SME market. The management team of Kiteview have combined +30 years of experience in the delivery of small to mid-market Financial & Business Management solutions. This experience, combined with a sound project implementation methodology has helped in Kiteview’s growth, becoming a Platinum status partner for SAGE Pastel within just 1 year.

Contact Us

For An Obligation Free Quote

Top Trends Shaping Africa’s Small Business Landscape This Decade

Top Trends Shaping Africa’s Small Business Landscape This Decade

Article credit: Sage 

The World Bank has forecast economic growth of 3.6% in sub-Saharan Africa for 2019-20, making Africa home to some of the fastest growing economies in the world. Rapid development, a growing middle class, and business-friendly market reforms are generating welcome opportunities for regional small and medium-sized businesses (SMBs).

Here are some of the emerging trends, and a look at how businesses can benefit:

 

1. The ease of doing business is set to improve

As governments across Africa see the economic growth and job creation potential of the SMB sector, they are making it easier for entrepreneurs to register and operate their companies. According to the World Bank Group’s Doing Business study, both Nigeria and Togo have shown remarkable improvements when it comes to ease of doing business.

A pilot portal, allowing business owners to register a company online in a single day, also recently launched in South Africa.

While many African countries have a long way to go in terms of minimising red tape and upgrading infrastructure, they are certainly taking steps in the right direction.

What business owners can do: Get acquainted with the digital tools available in your area of operation that can help you to streamline processes like business registrations, filing tax submissions, and opening business bank accounts.

 

2. Admin loads are lightened by automated software

Tools that were previously too complex and expensive for smaller businesses are becoming more affordable and accessible. These days, most businesses in Africa have the budget to automate their payroll and accounting with a business software solutions.

Small businesses are even considering advanced tools such as artificial intelligence (AI) to automate processes like:

  • Email marketing
  • Data entry
  • Accounting
  • Customer service

What business owners can do: Look for automated software solutions for manual processes, like making calculations and keeping records. The hours you free up can then be used to focus on sales or billable work.

 

3. Connected customers are information seekers

Modern customers use their mobile phones as portals to knowledge and information. Whether they are researching big-ticket purchases, making inquiries, posting complaints on social media, or providing user reviews on Google platforms, consumers use digital channels to access what they desire from companies of all sizes.

With over 525 million Internet users in Africa – approximately 40% of the population – small businesses cannot afford to ignore this trend.

What business owners can do: Use digital technologies for marketing and customer services. Chatbots can answer customer queries in real time; you can create interesting web content using tools like Piktochart; and you can use a Google My Business Account to create a free online listing, which makes your business searchable.

 

4. Trade to expand

With the Continental Free Trade Area (CFTA) intending to simplify importing and exporting across the continent, Africa is set to experience more intra-Africa trade. Over 40 countries have signed the agreement, and those not yet part of it are still likely to join. This could aid continent-wide economic growth while reducing costs as we start to use products from neighbouring countries as opposed to ones from other continents.

What business owners can do: Consider the opportunities of cross-border trade and how it will affect your supply chain. Look to build relationships with suppliers and customers in other countries, and contact their chambers of commerce and international trade departments to take advantage of any opportunities they might present.

 

5. Fourth Industrial Revolution – why the hype?

There has been much hype around the “Fourth Industrial Revolution”, also known as “Industry 4.0” or “4IR”. This industrial revolution is driven by connected devices and sensors, known as the Internet of Things (IoT), advanced robotics, intelligent software, AI, virtual and augmented reality, 5G, 3D printing, and a host of other technologies.  

While some African cities still face challenges with reliable electricity supply or fibre access, technologies are becoming more and more affordable and accessible to small businesses, allowing them to compete effectively with larger companies. Knowing when to come on board is where the trick lies – not too soon for your customers, but not so late as to miss the wave.

What business owners can do: Investigate how small businesses in Africa are using technology. What kind of opportunities could AI and business solutions offer you? Could robots enable new manufacturing options for your company? And most importantly, what effect could this have on your customers and workforce?

Leading Africa’s growth

Small and medium-sized businesses in sub-Saharan Africa are known to be resilient, making this time of fluctuating economic and social trends, changing consumer behavior, and evolving technology burst with opportunity for your small business.

With Africa on the rise, it’s a great time to be an entrepreneur.

About Us
Kiteview Technologies (Pty) Ltd was founded in May 2010 to provide the Sage Evolution Business Management solution to the SME market. The management team of Kiteview have combined +30 years of experience in the delivery of small to mid-market Financial & Business Management solutions. This experience, combined with a sound project implementation methodology has helped in Kiteview’s growth, becoming a Platinum status partner for SAGE Pastel within just 1 year.

Contact Us

For An Obligation Free Quote

7 Reasons Why Sage 200 Evolution CRM Is The Ideal Choice

7 Reasons Why Sage 200 Evolution CRM Is The Ideal Choice

Article credit: Sage 

Sage 200 Evolution’s CRM is meeting the needs of over 15,000 companies around the world by being affordable, easy to use and adaptable. Using Sage 200 Evolution’s CRM our customers save time, increase productivity and gain greater visibility across the business for actionable decision making. Whether you’re just starting out or have grown to several hundred employees, Sage CRM can help accelerate your business success.

1. Intuitive CRM your teams will want to use

At Sage, we believe modern software shouldn’t be difficult to learn, hard to update or challenging to use. This is the approach we took when we created Sage CRM. It’s an intuitive CRM solution for growing companies, and one which you and your team can get started with and experience within minutes. And because Sage CRM offers a cloud-based solution, you don’t need to worry about patches or updates; it all happens automatically.

2. Give your teams the tools they need to succeed

Sage CRM supports your business by giving your staff, whether they work in sales, marketing, or customer service, a tool that can help them get their job done quickly and efficiently. Your sales team can sell proactively, identifying cross-sell and up-sell opportunities, progressing opportunities from lead to close. Your customer service team can manage customer cases effectively, while your marketing team can easily manage their campaigns and generate a quicker return on investment.

3. Sell smarter and accelerate sales team performance

Your sales team drives the growth of your business, and they need to know they are working on the right leads at the right time. Using Sage CRM, you and your teams can review the stages of various sales deals, shorten the length of sales cycles and increase revenue opportunities. With access to a wealth of information about their sales pipeline, key opportunities and account activity, your salespeople are equipped to sell smarter and more efficiently, accelerating your sales performance.

4. Gain valuable business insight

As the owner or manager of a successful business, you depend on up-to-date information and analysis about your sales, marketing and customer services activities and performance. Sage CRM supports management with access to important information about their business KPIs in real-time so you can see how your business is performing and take corrective action when needed.

5. Work anywhere, anytime with mobile CRM

Modern business takes place inside and outside the office and beyond the nine to five. Using mobile CRM, you can access up-to-date customer information and prepare for important meetings while on the road. Salespeople can easily manage sales activities and follow-up actions and identify sales issues in real-time on any mobile device. And, your customer service team can act on key customer information while on-site visits.

6. Collaborate effectively across teams

Employees shouldn’t have to spend time updating various databases, stitching together information systems and ensuring their files are up to date. With Sage CRM, you and your team can collaborate on and share up to date business information and put processes in place that help everyone become more productive and efficient.

7. Adapt Sage CRM to suit the needs of your business

Sage CRM is a highly flexible and adaptable solution designed to meet the needs of your business today and adapt to your business as you grow. Sage CRM
is an ideal solution for companies looking to manage multiple areas of their business. Using Sage CRM you can plan events, oversee business projects, track competitors and more. With Sage CRM you can easily establish standard workflows around key business processes and base follow-up activities on your unique business needs. This way, you can ensure your business is running as efficiently and effectively as possible. The adaptability of Sage CRM helps ensure you get the most from your CRM investment.

About Us
Kiteview Technologies (Pty) Ltd was founded in May 2010 to provide the Sage Evolution Business Management solution to the SME market. The management team of Kiteview have combined +30 years of experience in the delivery of small to mid-market Financial & Business Management solutions. This experience, combined with a sound project implementation methodology has helped in Kiteview’s growth, becoming a Platinum status partner for SAGE Pastel within just 1 year.

Contact Us

For An Obligation Free Quote

Chart Your Journey To Business Success [Infographic]

Chart Your Journey To Business Success [Infographic]

Article credit: Sage 

Starting a business has never been easier, thanks in large part to new technologies that have lowered barriers to entry. Just because entrepreneurs can get started quickly and relatively inexpensively, however, doesn’t mean you can ignore the fundamentals of running a business.

When you find yourself with real customers, real revenue, and challenges you might not have anticipated, what comes next? We’ve created a new infographic designed to help startup and scale-up entrepreneurs identify and address some of the key challenges facing small businesses today.

What do your fellow entrepreneurs think about their prospects for success? You’re part of an optimistic group: 75% of you are confident in your business’ future, with 58% expecting increased gross sales or revenues in the coming year.

Yet, you have a clear view of your challenges, including hiring and keeping good employees (48% say it’s an impediment to growth) and securing financing (43% of entrepreneurs say they can’t get the financing needed to grow).

As the old business saying goes, “Revenue is vanity, profit is sanity, and cash flow is a reality.” There are many different variations on that adage, but they all point to the same question: Are you dedicating enough time to planning for adequate cash flow? Did you know that 80% of businesses that plan their cash flow monthly are still surviving after five years? Did you know that 60% of businesses that plan their cash flow only once a year fail within five years?

Check out the infographic below and chart your journey to business success. Let Sage be your guide!

About Us
Kiteview Technologies (Pty) Ltd was founded in May 2010 to provide the Sage Evolution Business Management solution to the SME market. The management team of Kiteview have combined +30 years of experience in the delivery of small to mid-market Financial & Business Management solutions. This experience, combined with a sound project implementation methodology has helped in Kiteview’s growth, becoming a Platinum status partner for SAGE Pastel within just 1 year.

Contact Us

For An Obligation Free Quote

How To Create A Business Budget

How To Create A Business Budget

Article credit: Sage 

Starting and growing a business is an exciting but challenging prospect. While you may be a skilled leader or have a great idea for a product or service, the financial side of your operation is not always something that comes naturally. Even after you secure funding, you aren’t done yet. You need to correctly allocate your funds for best results. If you don’t have a budget, you could end up spending more than you take in. You need to anticipate and plan for your future needs to maintain a strong cash flow.

Similar to your business plan, a budget sets a framework that helps you move toward your goals. However, unexpected events can throw a wrench in your plans. It’s important to realize that your budget is never static. There will be unforeseen changes, and you will need to make adjustments along the way.

Where to start with your budget

If you are just beginning the process of opening a business, a budget can help you estimate the total startup costs. A realistic budget also tells you the profit you can expect to bring in. Your initial budget should include all your revenues, costs, cash flow, and profits. After accounting for costs, you can determine if you have any funding left over for capital investments.

Small business owners often think they don’t need a business budget because they keep rough financial numbers (income and expenses) in their head. The problem with this approach? They’re likely to adjust the numbers to paint a more ideal view of business financials —or their recollections aren’t accurate. Committing budget numbers to a document and working with it through the year ensures accuracy (and, yes, honesty).

While budgets need to be calculated at least once a year, it may be better to update it once per month, or even daily.

Checking your budget regularly can help you make more accurate estimates based on the current status of your sales pipeline. You can also identify areas where you are at a risk of overspending and cut back before you go over your allocated totals.

One of the reasons you should review your budget is you can see the impact your decisions have made in the short term. You may discover you aren’t spending enough on marketing. Or you may be spending too much on certain marketing channels that aren’t generating a high return on investment. It’s important to consider your sales and referral channels. Additionally, you may be able to make adjustments to invoicing so payments can be sped up, enhancing your cash flow.

Don’t overlook often-forgotten expenses or revenue

  • To make sure you don’t miss any expenses, use bank statements, credit card statements, and receipts to assemble a comprehensive list.
  • Commonly missed expenses include bank/financial fees, interest, local and sales taxes, and home-office costs like utilities and rent/mortgage.

Prepare for the unexpected with a strong budget

Business moves at a quick pace, and sudden changes, such as a client cutting its budget or reducing an order, can harm your cash flow. You need to assess your budget to determine how the loss of revenue will impact profits and how long you expect the effects to last. Do you need to reduce marketing expenses or hiring costs until you can recoup the loss? Your budget needs to be flexible.

About Us
Kiteview Technologies (Pty) Ltd was founded in May 2010 to provide the Sage Evolution Business Management solution to the SME market. The management team of Kiteview have combined +30 years of experience in the delivery of small to mid-market Financial & Business Management solutions. This experience, combined with a sound project implementation methodology has helped in Kiteview’s growth, becoming a Platinum status partner for SAGE Pastel within just 1 year.

Contact Us

For An Obligation Free Quote

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